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Atkinson Elementary PTA
Standing Rules
(also goverened by PTA Bylaws - click here for link)
Name of Unit: Atkinson Elementary PTA
Employer ID Number: 93-6039323
National PTA Number: 00016887
Council Affiliation: Portland OR, Region #2
State Affiliation
Atkinson Elementary PTA is affiliated with National PTA and Oregon PTA and as such is governed by the Unified Local Unit Bylaws and the Oregon PTA Bylaws (see Officer’s Handbook or www.oregonpta.org for current copy).
Atkinson PTA Mission Statement
To support and speak on behalf of children and youth in the schools, in the community and before governmental bodies and other organizations that make decisions affecting children; to assist parents in developing the skills they need to raise and protect their children; and to encourage parent and public involvement in the public schools of this nation. The Atkinson PTA is an independent body composed of family members and the staff of Atkinson Elementary School. Our mission is to promote student achievement and the success of ALL our children by encouraging and supporting family involvement. We embrace and support the diversity of language, culture and background found in our students, families and school.
Annual Dues
Our dues are based on sliding scales for Annual Individual or Dual Memberships (2 adults). Annual Individual Membership $3-$15 or Annual Dual Membership $5-$30. For each of our members, a total of $9 must be paid to National PTA and Oregon PTA. All dues raised above $9 per person will go towards our PTA general fund and help cover membership fees for others.
Fiscal Year: July 1 to June 30.
Financial Policies (including, but not limited to):
Two officers’ signatures are required on checks. Request for reimbursement forms with receipts shall be turned in no later than the last day of school to the Treasurer’s inbox in the school office. Late forms will be reimbursed in the Fall. Reimbursement checks related to an approved PTA activity will be cut and distributed within three weeks of receipt. Two Board members shall count cash from fundraisers, sign off on the total amount raised, and provide a fundraising summary. Bank statements will be reviewed and signed off monthly by the President and Treasurer. NSF (non-sufficient funds) checks will result in membership suspension. Membership can be reinstated when the membership fee is paid in cash.
Meetings
Regular (general) meetings of this association shall be held at least 4 times per year on the 3rd Tuesday of each month from approximately 6:30 to 8:00 PM, or another date/time agreed on by the Board. Board meetings of this association shall be held monthly if needed. Additional Board or Executive Committee meetings can be held at the request of an officer.
Quorum: Quorum for each general meeting shall be 10 voting members.
Rules of Debate
Members and non-members are welcome to debate at meetings. Debate time is limited to the time listed for the agenda item; debate that is not progressing in a timely manner may be discussed separately or at another meeting.
Funding Proposal Procedure
New proposals should be outlined using theFunding Proposal Form. The completed form should be submitted to the President using the inbox in the office or email. The Executive committee may approve items requested under $200. Other proposals need to be approved by the Board. If the Board does not give approval, the submitter will be notified with a reason. If the Board approves, it can then be presented to the PTA membership for a vote at the next available general meeting. A notice will be made of the upcoming vote in the FYI. Please bring copies of this form and two copies of attachments (one for minutes, one to circulate.) If the proposal passes by vote at a general PTA meeting, an officer will seek approval from the Principal if necessary. The submitter will then be notified of results. You may appeal the decision by coming in person to a Board meeting for a final yes or no vote.
Voting: A member is allowed to vote with no waiting period after membership form and payment have been received.
Officers / Executive Committee
The officers of this association shall be: President, Vice President, Treasurer, and Secretary/Membership. Elections of officers shall be at the May meeting and the officers shall transition and assume their duties by July 15th. Officers shall be elected to a two year term. If the officer is unable or unwilling to serve the 2nd year, an election will be held to fill that position. (Bylaws state that a person shall not be eligible to serve more than two consecutive terms in the same office. Bylaws state there shall be only one president.) The Executive Committee is composed of the elected officers.
Standing Committees
The standing committees of this association shall be: Volunteer & Event Coordinator, Fundraising Chair, Outdoor Learning Gardens (OLG) Chair, Outreach Coordinator, and Communications Coordinator. These coordinators/chairs shall be approved by the Board. Committee coordinators & chairs shall maintain documents (paper and/or electronic) related to the committee to be passed to future coordinators/chairs.
Board
The Board is composed of the elected officers, standing committee chairs /coordinators, a Teacher Representative, an Immersion Parent Representative and a Member at Large who are recruited by the officers.
Order of Business
The usual order of business for regular meetings of this association shall be, as needed: call to order; intro; circulation of previous meeting’s minutes; Principal’s update; operating business; financial, event & fundraising, OLG, Executive Committee and other updates/reports; unfinished business; new business; announcements; approval of the circulated minutes; adjournment. Due to presenter schedules, the order may vary.
Special Committees
The President of this association may, with the approval of the Board, appoint special committees as deemed appropriate. Special committees go out of existence when the work is completed and the final report is received by the Board.
Nominating Committee
A Nominating Committee shall be formed to nominate future officers. This committee shall consist of 3 members and shall be elected by the general membership at the Januarymeeting. Nominating Committee members are ineligible to serve for the term in which they are nominating. Their report is required at the April meeting of the Board.
Convention Delegates
Delegates (voting representatives) from this association attending the annual meeting of Oregon PTA (convention) shall be appointed at a meeting of the Executive Committee in February.
These standing rulesshall be read at a Fall general membership meeting of the school year and may be read by request at any meeting. They may be amended or rescinded by a two-thirds vote at any general meeting. As stated in the Bylaws, these standing rules may be temporarily set aside by a 2/3 majority vote of attending members. This document is required to be submitted to Oregon PTA annually, no later than November 1st.
Date approved: 10/20/09 general PTA meeting, last amended 09/21/10
President: Karla Zirbes; Secretary: Wendy Miller